Participant Terms and Conditions
(Applies to Webinars, Free Product Demos, and Consultation Calls)
Effective Date: August 18, 2026
Last Updated: August 18, 2026
1. Scope
These Participant Terms and Conditions ("Terms") apply when you register for, attend, or otherwise participate in a webinar, free product demonstration, consultation call, workshop, or similar session hosted or co-hosted by Pitchbox, LLC ("Pitchbox," "we," "us," or "our") (each, a "Session").
By registering for or joining a Session, you agree to these Terms. If you do not agree, do not register for or join a Session.
These Terms cover Session participation only. Your use of the Pitchbox platform is governed by our Terms of Service , and our handling of personal information is governed by our Privacy Policy . If you have a separate written agreement with us — a subscription agreement, order form, trial agreement, or NDA — that agreement controls over these Terms to the extent of any conflict.
2. Eligibility and Authority
You must be at least 18 years old and legally able to enter into a binding contract to register for or attend a Session.
If you register or participate on behalf of an organization, you represent that you have authority to bind that organization to these Terms, and "you" refers to both you and that organization.
3. Registration
You agree that the information you provide at registration is accurate and that you will not register using a false or another person's identity.
We may decline or cancel any registration at our discretion, including registrations we reasonably believe to be fraudulent or automated, registrations from competitors, and registrations from embargoed or sanctioned jurisdictions.
4. Your Information
We use the information you provide to confirm your registration, deliver the Session, follow up with you about the Session, and send you information about related Pitchbox products and services. Our full practices — including your rights and choices — are described in our Privacy Policy .
You may opt out of marketing communications at any time using the unsubscribe link in any marketing email or by contacting dataprotection@pitchbox.com. Opting out does not affect your ability to attend Sessions.
5. Recording and Transcription
Sessions may be recorded. We may record Sessions — including audio, video, screen share, chat, and Q&A — and may generate transcripts, summaries, notes, and analytics from them, including through automated and AI-assisted tools. We use third-party recording and conversation-intelligence providers for this purpose; these providers are listed in our Privacy Policy .
Notice and consent. Where a Session will be recorded, we will state this at or before the start of the Session and the platform's recording indicator will be active. By remaining in a Session after recording has begun, you consent to being recorded and transcribed.
Your controls. You are not required to turn on your camera or microphone to attend a webinar or demo. If you prefer not to be recorded, you may keep your camera and microphone off, refrain from using chat, or leave the Session. On a consultation call, tell us if you want a portion kept off the record and we will pause the recording where we reasonably can.
No third-party recording tools. Do not bring your own AI notetaker, transcription bot, or recording assistant into a Session without our prior written consent, and do not otherwise record, screenshot, stream, or redistribute a Session.
6. Use of Recordings, Chat, and Q&A
You grant Pitchbox a non-exclusive, worldwide, royalty-free license to host, reproduce, edit, excerpt, distribute, and display recordings of a Session and any chat messages, questions, comments, or other contributions you submit during a Session. This license covers internal purposes (including training, quality assurance, and product development), providing the recording to that Session’s registrants, and marketing and promotional purposes, including on-demand replays, clips, and related content.
Webinars and group Sessions. By attending and participating in a webinar or other group Session — including speaking, asking questions, introducing yourself, using chat, or appearing on camera — you consent to your name, voice, image, likeness, company identity, and any contributions you make being included in the recording and in any use of that recording under the license above. We do not seek individual consent from each participant before publishing a webinar recording.
Consultation calls. We do not publish recordings of one-to-one consultation calls externally without your prior written consent.
You retain ownership of the content you submit. This Section grants a license only.
7. Acceptable Use
You agree to participate professionally and respectfully. You will not:
- Disrupt a Session or interfere with other participants;
- Share offensive, harassing, discriminatory, defamatory, or otherwise inappropriate content;
- Record, transcribe, stream, or redistribute a Session, or introduce any recording or AI notetaking tool, without our prior written consent;
- Reverse-engineer, decompile, scrape, benchmark, copy, or otherwise misuse the Pitchbox platform or any materials shared;
- Harvest or misuse other participants' names, contact details, or company information, or use a Session to solicit other participants;
- Impersonate any person or misrepresent your affiliation;
- Attend a Session on behalf of a competitor, for competitive intelligence purposes, or to evaluate, copy, or reverse-engineer Pitchbox’s products, features, pricing, or methods for any competitive purpose.
We take competitive misuse seriously. We may remove any participant, end any Session, and permanently ban access to future Sessions at any time, with or without notice. In addition, unauthorized competitive use of Session content or materials may result in legal action, including claims for injunctive relief, damages, and recovery of attorneys’ fees.
8. Materials, Confidentiality, and Feedback
Our materials. Everything presented or distributed in connection with a Session — the Pitchbox platform and interface, slides, documents, templates, data, benchmarks, and recordings — is owned by Pitchbox or its licensors. We grant you a limited, personal, revocable license to view and use Session materials for your own internal evaluation purposes only. No other rights are granted.
Our confidential information. Sessions may include information that is not public, such as unreleased features, roadmap plans, pricing, or demonstration data. You agree to keep that information confidential and to use it only to evaluate Pitchbox products, for two (2) years following the Session.
Your information. Do not share confidential information, third-party personal data, or regulated data (health, financial account, or payment card information) during a Session. Anything you share with us is treated as non-confidential unless it is covered by a separate written NDA in effect at the time.
Feedback. If you give us suggestions, ideas, or feature requests, we may use and incorporate them into our products and services freely and without obligation to you.
9. No Professional Advice; No Performance Guarantees
Sessions are provided for informational and promotional purposes only. Nothing in a Session constitutes legal, financial, tax, or other professional advice, and no Session creates a client, customer, advisory, or professional relationship. A commercial relationship arises only under a separate written agreement.
Any statements about results — rankings, response rates, links acquired, traffic, revenue, or other outcomes, whether presented as examples, case studies, or benchmarks — are illustrative only. Results depend on factors outside our control, and we do not guarantee that you will achieve similar results.
10. Disclaimer of Warranties
SESSIONS AND ALL MATERIALS ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND. TO THE FULLEST EXTENT PERMITTED BY LAW, PITCHBOX DISCLAIMS ALL WARRANTIES, EXPRESS, IMPLIED, AND STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT ANY SESSION WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY INFORMATION PRESENTED IS ACCURATE, COMPLETE, OR CURRENT.
Sessions are delivered through third-party platforms — primarily Zoom and Zoom Webinars, and, where your organization requires it, other platforms such as Microsoft Teams or Google Meet. Your use of those platforms is governed by the provider's own terms and privacy policy. We are not responsible for the availability, security, or data practices of any third-party platform.
11. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, PITCHBOX AND ITS AFFILIATES, OFFICERS, EMPLOYEES, AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, BUSINESS, OR GOODWILL, ARISING OUT OF OR RELATING TO YOUR PARTICIPATION IN A SESSION, WHETHER BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER THEORY, AND EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO ALL SESSIONS AND THESE TERMS WILL NOT EXCEED ONE HUNDRED U.S. DOLLARS (US$100).
Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law, including liability for death or personal injury caused by negligence and for fraud. If applicable law does not allow certain exclusions or limitations, the above applies to the maximum extent permitted.
You acknowledge that Sessions are provided free of charge and that these limitations are a fundamental basis on which we offer them.
12. Indemnification
You will defend, indemnify, and hold harmless Pitchbox and its affiliates, officers, employees, and agents from any claims, damages, liabilities, and reasonable costs and attorneys' fees arising out of content you share during a Session, your breach of these Terms, or your violation of applicable law or third-party rights.
13. Changes, Cancellation, and Termination
We may update these Terms at any time by posting a revised version with a new "Last Updated" date. The version in effect when you register for or join a Session applies to that Session.
We may cancel, reschedule, shorten, or change the format of any Session, and may limit, suspend, or revoke your access to Sessions, at our discretion and without liability to you.
Sections 6, 8, 9, 10, 11, 12, 14, and 15 survive termination.
14. Governing Law, Venue, and Disputes
These Terms are governed by the laws of the Commonwealth of Pennsylvania, without regard to its conflict of law principles, and excluding the U.N. Convention on Contracts for the International Sale of Goods.
Informal resolution. Before filing any claim, you agree to notify us at support@pitchbox.com or at the address in Section 16 and attempt in good faith to resolve the dispute for at least thirty (30) days.
Venue. Any action or proceeding arising out of or relating to these Terms shall be brought exclusively in the Court of Common Pleas of Bucks County, Pennsylvania, or the United States District Court for the Eastern District of Pennsylvania. You consent to the personal jurisdiction and venue of those courts and waive any objection based on inconvenient forum.
Equitable relief. Notwithstanding the foregoing, Pitchbox may seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property, confidential information, or the security of its systems.
Jury and class waivers. To the fullest extent permitted by law, each party waives any right to a trial by jury, and claims may be brought only in an individual capacity and not as part of any class, collective, or representative proceeding.
Time limit. Any claim must be filed within one (1) year after it arises or it is permanently barred, except where a longer period is required by law.
Mandatory local protections. If you participate as a consumer, or are resident in a jurisdiction whose law grants you non-waivable rights, nothing in this Section deprives you of the protection of mandatory provisions of the law of your country or state of residence, or of any right to bring proceedings in your home courts.
15. General
Severability. If any provision is held unenforceable, it will be modified to the minimum extent necessary or severed, and the rest remains in effect.
No waiver. Our failure to enforce a provision is not a waiver of our right to enforce it later.
Assignment. You may not assign these Terms. We may assign them to an affiliate or in connection with a merger, acquisition, or sale of assets.
Force majeure. We are not liable for any failure or delay caused by circumstances beyond our reasonable control, including platform or network outages, power failures, natural disasters, and government action.
Electronic communications. You consent to receive communications from us electronically and agree they satisfy any requirement that a communication be in writing.
Entire agreement. These Terms, together with the policies and agreements referenced in Section 1, are the entire agreement between you and Pitchbox regarding Sessions.
16. Contact
General questions about these Terms or a Session: support@pitchbox.com
Privacy questions and rights requests: dataprotection@pitchbox.com or +1 215-475-5096 (9:00 a.m.–5:00 p.m. ET)
Security vulnerability reports: security@pitchbox.com
Pitchbox, LLC
626 Jacksonville Road, Suite 105
Warminster, PA 18974, USA